Milan C-2 Board Reviews Programs, Approves Audit and Football Helmets
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Regular Board of Education Meeting – December 17, 2025 – MEMBERS PRESENT: Mr. David Richardson, President; Mr. Jody Glidewell, Vice President; Mr. Nick Gardner, Secretary; Mrs. Jodi Gittings, Mrs. Samantha McCabe, Mr. Dennis Weaver and Mrs. Megan Courtney.
SCHOOL PERSONNEL PRESENT: Dr. Ashley Pauley, Superintendent, Mrs. Jessica Webb, Executive Assistant to the Superintendent, Mrs. Mary Jo Sawyer, ELL; Mrs. Ashley Gardner, Special Education; Mrs. Ashley Hoerrmann, Elementary Principal, Mr. Ched Hurley, Assistant HS Principal/AD;Mrs. Brooke Dodson, HS Principal; and Mr. Ben Miller, HS Head Football Coach
Mr. Richardson, President, called the meeting to order at 6:00 p.m.
A motion was made by Mrs. McCabe and seconded by Mrs. Gittings to approve the agenda as presented. Motion carried 7-0-0.
Title/Federal Programs: Dr. Pauley submitted a written report regarding the Special Education Program at Milan C-2 and gave the verbal information to accompany the information previously submitted. The report covered the current program statuses, future considerations of the programs, as well as the strengths and weaknesses of the program. Mr. Glidewell made a motion to approve the presented report and Mr. Gardner seconded it. Motion carried 7-0-0.
Mrs. Mary Jo Sawyer-EL/Summer School/Assessment/Enrollment- Mrs. Sawyer submitted a written report discussing the ELL Program as well as PowerSchool information and was there to answer any questions the board had regarding the report.
Mrs. Ashley Gardner-Special Education Director/504 Plans- Mrs. Gardner submitted a written report giving a compliance update as well as reviewing some of the upcoming dates for her department. She was also present to address any questions the board had.
Mrs. Ashley Hoerrmann- Elementary School Principal- Mrs. Hoerrmann submitted a written report for the board containing enrollment numbers and reviewing some past happenings in the school. She also updated the board some upcoming activities.
Mr. Ched Hurley-Athletics Director- Mr. Hurley submitted a written report covering current sports seasons and club activities and was at the meeting to cover any questions presented by the board.
Mrs. Brooke Dodson-HS Principal- Mrs. Dodson submitted her written report and submitted her enrollment numbers and reviewed her academic and activity calendar for the High School which reflected several upcoming activities. She discussed service projects that the staff and students have been participating in and shared some of the current happenings within the high school building.
Superintendent – Dr. Ashley Pauley – Dr. Pauley submitted a written report as well as covered several topics in her board report. She covered an update on the ballfield, discussed the MSBA scholarship, gave an update on legislative happenings, and talked about her performance survey which was sent out to all staff.
A motion was made by Mr. Glidewell and seconded by Mrs. Gittings to approve the November 19th, 2025 regular session minutes– motion carried 7-0-0.
A motion was made by Mrs. McCabe and seconded by Mrs. Courtney to approve the November 19th, 2025, Executive Session minutes– motion carried 7-0-0.
Dr. Pauley provided an overview of the November 2025 financial statement. A motion was made by Mrs. Gittings and seconded by Mrs. McCabe to approve the November 2025 financial statement – motion carried 7-0-0.
A motion was made by Mr. Gardner and seconded by Mr. Weaver to approve the payment of the bills. Motion carried 4-0-3 with Mr. Richardson, Mr. Glidewell, and Mrs. Courtney abstaining.
Riddell Football Helmets:
The district is looking into purchasing Riddell helmets that are fit for individual athletes. This also comes with a subscription containing analytics that can be used by the coaching staff and athletes. A motion was made by Mrs. McCabe and seconded by Mr. Weaver to order enough of the helmets to fit all Varsity Football players. Motion carried 7-0-0.
2024-2025 Audit:
The completed audit was presented to the board in the November BOE meeting. School Districts are to have the financial audit reviewed/accepted by the Board of Education and submitted to Missouri Department of Elementary and Secondary Education (DESE) by 12/31 each calendar year. The district’s audit vendor is Conrad and Higgins, CPA-LLC. They completed an onsite review in October and due to the district’s federal programs, there was a Single Audit completed. The district must also publish the Management’s Discuss & Analysis and summary in a local media outlet before the end of the calendar year as well. A motion was made by Mr. Glidewell to approve the audit as presented and seconded by Mr. Gardner. Motion carried 7-0-0.
Sullivan County Hazard Mitigation Resolution: The purpose of hazard mitigation is to reduce or eliminate long-term risk to people and property from hazards. Sullivan County and participating jurisdictions and school/special districts developed this multi-jurisdictional local hazard mitigation plan update to reduce future losses from hazard events to the County and its communities and school/special districts. This plan is an update of the previous plan that was approved by FEMA. The County Multi-Hazard Mitigation Plan is a multi-jurisdictional plan that covers the following jurisdictions that participated in the planning process: Unincorporated: Sullivan County, City of Milan, City of Green City, City of Green Castle, City of Newtown, Village of Humphreys, Village of Pollock, Milan C-2, Green City R-1, and Newtown Harris R-3. A motion was made to approve the Sullivan County Hazard Mitigation Resolution by Mr. Gittings and seconded by Mrs. Courtney. Motion carried 7-0-0.
At 7:09 p.m., a motion was made by Mr. Glidewell and seconded by Mrs. McCabe to enter executive session to discuss personnel issues pursuant to RSMo 610.021 (3 & 13) and any documents related to a negotiated contract pursuant to RSMo 610.021 (12) and pursuant to RSMo 610.021 (2) regarding property. Roll call vote: Mr. Gardner, YES; Mrs. Courtney, YES; Mrs. Gittings, YES; Mr. Glidewell, YES; Mrs. McCabe, YES; Mr. Weaver, YES; and Mr. Richardson, YES– motion carried 7-0-0.
At 7:09 p.m., Mrs. Webb left the meeting.
At 8:23 p.m., a motion was made by Mrs. Gittings and seconded by Mrs. McCabe to adjourn executive session and re-enter – open session Roll call vote: Mr. Gardner, YES; Mrs. Courtney, YES; Mrs. Gittings, YES; Mr. Glidewell, YES; Mrs. McCabe, YES; Mr. Weaver, YES; and Mr. Richardson, YES– motion carried 7-0-0.
At 8:23 p.m. a motion was made by Mr. Glidewell and seconded by Mr. Gardner to adjourn the regular meeting – motion carried 7-0-0.
The next monthly Board of Education meeting will be held Wednesday, January 21st, 2026, at 6:00 p.m.
